Kronos Group

How IT procurement consultants are resolving urgent issues in today’s procurement sphere


IT procurement consultants are an important part of the procurement process, especially in today’s business landscape. As businesses face challenges that are indicative of the times they operate in, the need for urgent solutions is becoming increasingly vital.

Utilising consultants with experience in procurement and IT can help businesses achieve critical goals such as enhancing the speed and efficiency of the procurement function so that time can be more effectively used for strategic purposes.

The need to protect data and obtain accurate information is another critical requirement. Increasing data security can help with this as businesses can rely on accurate data to add confidence to the decision-making process.

Eliminating manual storage of documents and decreasing the average cycle time can largely impact the experience your customers, suppliers, and other stakeholders have since time-saving processes are in high demand.

Procurement is not a simple process—it is complex as the manual procurement process, which many organisations worldwide are still utilising, is time-consuming, labour-intensive, and consists of a significant amount of paperwork.

Contemporary businesses face problems in their procurement processes as a direct result of ineffective processes and the unpredictable human errors that may occur.

Your procurement processes could be adversely impacted by your inability to identify high-quality vendors for your business, disorganised data management that could lead to delayed payments or payment duplications, an increase in average supplier lead time, and low-quality material if proper tracking mechanisms are not in place.

These issues represent just a few of the problems that contemporary businesses face.

Using technology in procurement has several benefits, including saving your organisation a lot of time. It makes the entire procurement process much easier and hassle-free. The following are just some of the benefits of leveraging the knowledge and skills of an IT procurement consultant.

Enhances speed and efficiency

It is no secret that technology can help enhance the speed and efficiency of your procurement process and save you significant time that can be spent on more strategic decision-making processes.

Since IT procurement consultants possess specialised knowledge in both procurement and IT, they are in a unique position to understand how technology can enhance manual procurement processes rather than opting for dedicated employees performing mundane tasks.

This enables your procurement team to spend more time working on more complex tasks in the procurement process.

Increases data security

Many businesses agree that their top workflow process challenges include inefficient processes and manual data entry which can result in inaccurate data being captured. This, in turn, can boost the chances of errors being made in the procurement process.

IT procurement consultants, however, may suggest using automation to help minimise or eliminate this issue. With many businesses today incorporating automated processes in their businesses, it is safe to say that it offers several benefits including the ability to streamline data processes.

A decrease in errors and an increase in data accuracy can help you resolve urgent issues in the procurement process. Your business can keep your data and documents organised so that you no longer have to waste time tracking vendor contracts or other information.

A technology specialist can also help you create a more transparent procurement process where there is no confusion or mismanagement of resources or suppliers.

Eliminates manual storage of documents

Manual procurement processes often result in a significant amount of paperwork that takes up a lot of space.

Eventually, these manual processes take up a lot of time as procurement teams need to go through piles of paperwork to track a single sheet of paper they need. In addition, it does not leave a positive impression on your customers if it takes your business a long time to track down a document that they need.

Organising and storing these documents also requires a lot of free space. Whether it is to store them in a corner of your office or compile them in a filing cabinet, the need for free space only increases. 

This is why you must have a technology expert that can help eliminate your paper-based storage system. Using paperless mechanisms to store your data has several benefits for your team, suppliers, and customers.

For instance, if a supplier requests a copy of a purchase order, it may take you a few hours or even days to retrieve that document from a paper-based system, but with an automation system, it can take a few minutes to obtain that document and send it to them.

Decreases the average cycle time

Manual procurement processes take up a lot of your team’s time with drafting and reworking contracts and other kinds of documentation that your business, customers, or suppliers may require.

The right technology consultants can establish a system that automates purchase approvals and order templates, allowing you to easily create contracts or make minor changes to them.

You can use the technology to store your contracts and reuse or refer to them on later dates, giving you the flexibility you need to revamp your procurement processes.

IT procurement consultants can help you expertly navigate today’s pressing concerns

The transformation from traditional procurement to digital procurement is happening at a rapid pace and having the right consultants with knowledge in procurement and IT is crucial.

Today, procurement faces many challenges that are brought on by the digital revolution that is taking place and while many businesses are making the necessary shifts, some are still depending on manual processes and expecting a different outcome.

With the right expertise and right approach, the procurement function and related processes can get a much-needed boost and take on more urgent issues that are taking over the business landscape today.

Julie Brand

A part of Kronos Group’s team since 2018, Julie is a leader who has honed her specialisation in business transformation and utilised her expansive financial expertise to power business strategy and add value to what we do. She has amassed experience (Pfizer, Sony, AXA, SMEC, Tradelink) all over the world in strategy, project management, analysis, and supply chain.